Your community, its work,
and what needs deciding.
A satellite map of your own common area, the visits filed against it, and a ranked list of what is waiting on you today. Board members and community managers open the same screen.
Ranked by who is being kept waiting
Not sorted by how many. Nine expiring certificates do not outrank one invoice where somebody is owed money today.
Needs you today
7 itemsThe same list a board member and a community manager open.
Drop a pin where you need it
Pick a service, tap the spot on your own map, send. The request carries the location instead of a paragraph describing where the broken thing is.
Request service
Drop a pin where you need it
2. Tell us what’s going on
A filed visit, with its readings
Approving is what releases payment, so what you approve is the record itself.
- A photograph of the finished work
- At least one. The completion dialog refuses a filing without it, and anything already on the record without one sits on the vendor’s proof-owed worklist.
- The readings that trade requires
- Checked against the same rulebook the vendor’s own completion dialog validates against — not a second list that can drift from it.
- Tax and processing on their own lines
- The vendor is paid its price in full. HOAcrew adds no margin, markup or commission to it.
Clearwater Pool Care
Pool — weekly service · Tue, Mar 12
On site
9:04 AM – 10:18 AM
Time on site
1h 14m
Readings on file
- Free chlorine
- 0.6 ppm
- pH
- 7.4
- Water temperature
- 81 °F
Free chlorine recorded at 0.6 ppm — outside the normal 1–4 ppm range. Filed and flagged to the community — not refused.
- Service (paid to the vendor in full)
- $170.00
- Sales tax
- $10.20
Total
$180.20
Paid to the vendor
A visit can’t be filed without at least one photo of the finished work.
Four wings, plus everything else
Each wing holds that trade’s schedule, its filed visits, the photographs and the history.
- One page, five categories
Landscaping, pool, staffing, porter, and Other — which is the complement of the four rather than a keyword list, so a one-off contract has somewhere to live.
- A vote on a stack of proposals
Members vote on the proposals in front of them, the tally is the record, and the minutes come out of the same page rather than out of somebody’s notes.
- Every invoice in one view
Every vendor issues its own invoice. Every one of them lands in your one consolidated view on HOAcrew, and you pay each one to the company that issued it, on the remittance details its invoice prints. That company records the payment and the invoice settles in the same view. What HOAcrew standardizes is the terms, not the number of invoices.
- Credentials, held to a renewal window
Insurance and trade credentials are verified, and an expiration closes a vendor’s bidding rather than quietly passing.
The boundary is drawn from parcel data rather than typed in, which is what the landscaping line is priced against . A visit filed without a recorded location is simply absent from the map .
What a board can find in one place
Nothing here is a capability the other column lacks. It is whether the answer is somewhere a board can reach it.
Common area drawn from parcel data
The crew’s own location on the visit
Photographs and readings on the record
Every vendor’s invoice in one view
A vote whose tally is the record
The board picks the vendor
Each vendor still issues its own invoice and is paid on it. What is standardized is the terms, not the number of invoices.
Start with one community, free.
Build an RFP against your own map, read the proposals that come back, and pick. The console opens with your first community.