Main pool deck
Certified lifeguard
Guards on the stand are a required field on a guarded shift, so the number is on the record.
Amenity staffing
Lifeguards and attendants, for the hours your amenities are open.
Certified lifeguards, pool monitors and amenity attendants for pools, fitness centers, clubhouses and gates. Set your coverage hours and the roles you need, and insured staffing companies send you priced proposals.
- Lifeguard certification current, or no bid
- Hours and posts recorded on every shift
- Lifeguards, pool monitors and attendants
Photo logged on site
Sample record
Amenity staffing
Filed
Sat 7:04 PM
On site
9:00 AM – 7:00 PM(10h 0m)
Recorded this visit
- Hours covered
- 10 hrs
- Posts covered
- 3
- Lifeguards
- 2
- Peak on site
- 46
- Checks
- 9
- Rescues
- 0
Vendor insurance verified before this vendor could bid the work.
A staffed Saturday
Every post against the clock, so a gap shows.
Two guards hand over at 2:30. The kiddie pool is attended six hours. Where nothing is drawn, nobody was on duty.
One day, three posts
e.g.A staffed day from 9am to 8pm across three posts. The main pool deck is covered from 10am to 7pm by two certified lifeguards handing over at 2:30pm. The kiddie pool is attended by a pool monitor from 11am to 5pm. The front desk is covered the whole day by two amenity attendants handing over at 1pm. Outside those stretches nothing is drawn, because nobody was posted there.
9a11a1p3p5p7p8p
Main pool deckcertified lifeguard
A. Reyes 10a to 2pJ. Okafor 2p to 7p
Kiddie poolpool monitor
M. Lindqvist 11a to 5p
Front deskamenity attendant
T. Bell 9a to 1pD. Osei 1p to 8p
Example roster. You set the posts and the hours in your scope; the company employs, trains and rosters its own people.
Three roles
A lifeguard and a pool monitor are not the same hire.
One of these performs water rescues. The other two do not, and writing the wrong one into your scope is how a season goes wrong.
- Certified lifeguard
Trained to perform water rescues, on a current certification from a nationally recognized program — American Red Cross and Ellis among them. The safety-critical choice for open swim, and the most expensive of the three.
- Pool monitor
A non-lifeguard attendant: wristbands, headcount, pool rules, incidents logged. Costs less, keeps a deck orderly, and is not a substitute for a lifeguard.
- Amenity attendant
Fitness center, clubhouse, front gate. ID checks, access control, and a staffed post where there was an empty room.
Clipboard vs the record
Five questions a sign-in sheet cannot answer.
The left column is a clipboard at the gate and an invoice at the end of the month — how most self-managed communities staff a pool today.
A sign-in sheet at the gate
On HOAcrew
Who worked Saturday?
Whoever signed the sheet
Named on the shift record
The hours you are billed for
Reconciled from memory
Recorded on the shift, and required
Lifeguard certification
Checked at signing, if then
Current, or the company cannot bid
A quiet substitution
Noticed, or not
Carried on the record, visit by visit
Where the invoices land
Whichever inbox they hit
One consolidated view
Who worked Saturday?
A sign-in sheet at the gateWhoever signed the sheet
On HOAcrewNamed on the shift record
The hours you are billed for
A sign-in sheet at the gateReconciled from memory
On HOAcrewRecorded on the shift, and required
Lifeguard certification
A sign-in sheet at the gateChecked at signing, if then
On HOAcrewCurrent, or the company cannot bid
A quiet substitution
A sign-in sheet at the gateNoticed, or not
On HOAcrewCarried on the record, visit by visit
Where the invoices land
A sign-in sheet at the gateWhichever inbox they hit
On HOAcrewOne consolidated view
“A sign-in sheet at the gate” is the status quo at a self-managed community, not a named product. Each vendor bills its own invoice. They are collected here in one view and paid one at a time — HOAcrew standardizes the terms, not the number of invoices.
The one hard gate
No grace period on a lifeguard certificate.
Every staffing company prices the three roles differently, so the roster you write decides your season. What we hold is the credential check and the shift record.
- Grace period on a lifeguard certificate
- 0
- An expired certification is not a certification, so the company cannot bid.
- Fields required on a guarded shift
- 3
- Hours covered, posts covered, and guards on the stand.
- Roles, priced separately
- 3
- A guard hour and a monitor hour are different hires.
- Photo, minimum
- 1
Beyond the deck
Every amenity you staff, in one scope.
The pool deck, the kiddie pool, the fitness center, the clubhouse and the gate — each post takes its own role, its own hours and its own shift history.
Post by post
Kiddie pool
Pool monitor
Wristbands, headcount and pool rules. Not a substitute for a lifeguard, and scoped separately.
Fitness center
Amenity attendant
ID checks and access control, for the hours you write into the scope.
Clubhouse
Amenity attendant
A staffed desk instead of an empty room, with the hours covered filed against it.
Front gate
Amenity attendant
Access control on the hours you scope, filed as a shift like every other post.
Next
Put your season out to bid in about two minutes.
Set the roles, the hours and the weeks. A free account publishes that scope to insured staffing companies, who send back priced proposals.
Get staffing proposals
Free to publish. Each company prices the roster itself and sends the number with its proposal.
Looking to join the HOAcrew vendor network instead? Join for free.