A clean pool, balanced water, and the readings to prove it.
Weekly pool service for HOA and condo communities — skimming, brushing, vacuuming, baskets, filter and chemicals. Post your scope, and insured pool companies send you priced proposals. You compare them and contract with the one you pick.
- Free chlorine and pH tested every visit
- Insurance verified before a company can bid
- Repairs quoted separately, approved by you
A week on an accepted schedule
e.g.A week of pool service on a schedule this community accepted. Cleaning and the chemical readings happen on Monday and Thursday: free chlorine read 1.8 ppm on Monday and 2.4 ppm on Thursday, both inside the safe 1 to 4 ppm range. Total alkalinity is tested and the filter backwashed on Thursday. Nothing is scheduled on the other five days. Today is Thursday.
Thu is today
Example schedule. The frequency is whatever your community accepts — and from the day you accept it, that is what a missed visit is measured against.
What your pool company hands back.
Free chlorine came back at 0.6 ppm. It is stored exactly as read and flagged to your board, because the low number is the one you needed to see.
Clearwater Pool Care
Pool — weekly service · Tue, Mar 12
On site
9:04 AM – 10:18 AM
Time on site
1h 14m
Readings on file
- Free chlorine
- 0.6 ppm
- pH
- 7.4
- Water temperature
- 81 °F
Free chlorine recorded at 0.6 ppm — outside the normal 1–4 ppm range. Filed and flagged to the community — not refused.
- Service (paid to the vendor in full)
- $170.00
- Sales tax
- $10.20
Total
$180.20
Paid to the vendor
A visit can’t be filed without at least one photo of the finished work.
The two readings a pool company cannot skip.
Every pool company prices its own work. What the platform fixes is what has to come back with each visit, and the range it has to sit in.
- Free chlorine, safe range
- 1–4ppm
- Below 1 ppm the pool is not sanitised.
- pH, safe range
- 7.2–7.8
- Outside it, the chlorine stops working.
- Readings required every visit
- 2
- Free chlorine and pH, on every visit.
- Photo, minimum
- 1
Where those numbers come from
The kitSkimmer, brush, vacuum hose and the reagent test kit. The readingTaken at the pool and typed into the report on site. The waterWhat the two ranges above are a measurement of.
A low chlorine reading reaches your board the same day.
Written into the software rather than into a service promise, so the rule holds on a Tuesday in August.
- A low reading is flagged, and still recorded.
A pool at 0.6 ppm free chlorine is exactly the number your board needs to see. It is stored as the technician read it, and the flag travels with it.
- An impossible reading is rejected at the keyboard.
pH 74 is a slipped decimal on 7.4, and it never enters the record. One typo poisons every average computed after it.
- Repairs are quoted separately, and you approve them.
A pump, a heater, a cracked skimmer. Nothing is fixed on a verbal — the work comes back as its own priced proposal for your board to approve or decline.
Six questions a pump-room logbook cannot answer.
The left column is a paper log by the gate and a folder of emailed PDFs — how most self-managed communities run a pool today.
Who can read Thursday’s chlorine?
A low chlorine reading
Proof the visit happened
Insurance checked
Who picked the company
Where the invoices land
“A logbook in the pump room” is the status quo at a self-managed community, not a named product. Each vendor bills its own invoice. They are collected here in one view and paid one at a time — HOAcrew standardizes the terms, not the number of invoices.
Every pool you manage, on one screen.
Each keeps its own chemistry history, its own pool company and its own invoices, so a bad week at one is never averaged away by a good week at another.
Put your pool out to bid in about two minutes.
Enter the community address and set the scope. A free account publishes it to insured pool companies, who send back priced proposals.
Free to publish. Each company prices your scope itself and sends the number with its proposal.
Looking to join the HOAcrew vendor network instead? Join for free.