The All-In-One
Vendor Management
Platform
for Residential
Communities
Insured, vetted companies send proposals for the work your community posts. You compare them, pick one, and contract directly. Every visit is filed with its readings and a photo, and every vendor’s own invoice lands in one consolidated view.
One scope, every proposal
Proposals you can compare.
Post the work once and every company prices the same common area. That is what makes the prices you get back worth comparing.
75.6AC
upper limit · streets out
- Common area — the quote basis
- Private home lots
- Streets
- Ponds & parking, cut out
- Outside the community
- Community boundary
The green is an upper limit, never a measurement. Where a county publishes lot lines the mapper takes out the whole lot rather than the roof, and the figure drops again. Nobody quotes off this alone — a company walks it.
Real satellite imagery and public map data, one community at a time. How acreage is drawn
The work your community contracts out.
Pool, landscaping, porter, and amenity staffing are the four you put out for proposals. The one-off jobs in between get the same record, even though nobody bids on them.
This is your community’s map.
Drop a pin, say what is wrong, and insured companies send back their own proposals. You pick one.
HOAcrew · My Community
Needs you today
7 itemsWillow Creek HOA
Visits completed
38
Open requests
2
Outstanding to vendors
$6,410.00
The console a board member and a community manager both sign into.
What common area means
Your common areas are what gets bid on.
Everything past the lot lines — the entrance, the medians, the pond and its bank, the trails, the playground, the strip outside your fence. None of it belongs to one household, and all of it is the community’s to keep up.
Streets and canopy
The right of way, and the trees standing over it.
Entrances and medians
Island planting, turf, irrigation, the monument wall.
Ponds and banks
The water, the mown bank, the outfall and its edging.
Play areas
Surfacing, fence line and the ground under it.
Trails and walks
Sidewalk, trail and footbridge, curb to curb.
Perimeters and curb strips
The strip between the curb and the lot line.
One record.
Different seats.
Everyone on a job works from the same record. What changes is what your seat lets you do with it.
- You run the community.
Board member or community manager, it is the same console. Neither one gets the smaller account.
- You run several communities.
A management company gives each manager a seat and decides what that seat can see — billing, RFPs, each one its own switch.
Service companies
You’re the company doing the work.
Companies bid when their insurance is current, close a job with a photo of the finished work, and issue their own invoice from their own account.
Nobody has to take anyone’s word for it.
Each company files every visit — who came, when, what they found, and what it cost. You approve it, and that company’s own invoice lands in your consolidated view.
First community free. No credit card to start.
A visit report, as your board sees it
Clearwater Pool Care
Pool — weekly service · Tue, Mar 12
On site
9:04 AM – 10:18 AM
Time on site
1h 14m
Readings on file
- Free chlorine
- 0.6 ppm
- pH
- 7.4
- Water temperature
- 81 °F
Free chlorine recorded at 0.6 ppm — outside the normal 1–4 ppm range. Filed and flagged to the community — not refused.
- Service (paid to the vendor in full)
- $170.00
- Sales tax
- $10.20
Total
$180.20
Paid to the vendor
A visit can’t be filed without at least one photo of the finished work.
Love your current vendor? Keep them.
Invite the pool, lawn, or porter company you already use. They enroll, their insurance certificate is verified and dated on your record, and their own invoice arrives in the same view as every other vendor’s, on the same terms. The relationship stays yours. What you get is the paperwork behind it, on file and in front of you.
Invite your vendor- Their COI on file, verified, with its expiry date
- Their invoice, in the same view as the rest
- Insurance held to a stated renewal window