Register your community and invite all of your existing vendors — free.
Keep the pool, landscaping or porter company you already trust. You create the community, you send the invitations, and they enroll under their own name — HOAcrew is the paperwork underneath, not a party to your relationship with them.
Your first community costs nothing, and inviting your own vendors is free for both of you — a vendor pays nothing to join HOAcrew or to be listed on it. Creating an account does not request a proposal or commit you to anything.
- 1
Register your community
Name it and add the address. That is the account — one screen, no sales call, and nothing to pay for your first community.
- 2
Paste in your vendors
A table right at the end of registration. Email is all that is required; company, contact and phone are yours to add if you have them. Paste straight from a spreadsheet or an email thread.
- 3
They enroll under their own name
Each vendor gets their own invitation, applies, and is verified. They keep setting their own prices and issuing their own invoices — you see them all in one view.
What changes for a vendor you already use
Nothing about who you hire, what you pay them, or who you call when the pump fails. What changes is that the paperwork stops living in your inbox.
Their certificate of insurance, on file with its expiration date
Uploaded once by them, dated, and watched — so an expired COI is something you are told about rather than something you discover.
Vetted before they can bid at your community
Three documents before a company can bid at your community — general liability, workers’ compensation, and the credential its own trade requires. A person verifies each one and files it with the date it runs out. The trade credential is a CPO card for pool, auto liability for landscaping and a background check for porter and amenity staffing. Business registration is collected and verified too, and it sits on file rather than deciding a bid.
Every vendor’s own invoice, in one consolidated view
Each vendor issues their own invoice and you pay each of them — what HOAcrew gives you is all of them on one screen instead of eight.
Your vendors submit their own proposals and you decide who you contract with — HOAcrew never chooses a vendor for you, and never stands between you and one you already have. A vendor you invite pays nothing to join or to be listed.