HOAcrew
For Vendors

Your price. Your invoice.
Your customer.

Boards post the scope. You send a proposal at your own price, do the work, and invoice under your own name into the community’s consolidated view. Approval is $49 a year, per management company.

Free to applyYou set your own priceKeep your own brand
A desert-planted street median of agave, palo verde and decomposed granite; a landscaper works the bed at mid-distance, back to camera.
Paid on your own invoice

Sample payout statement

Paid through Fri, Aug 7

Invoices paidJul 1 – Jul 31
  • Willow Creek HOAPool · 4 weekly visits · WO 4181–4184$1,480.00
  • Sabal PointLandscaping · common areas, 4 visits · WO 4207–4210$2,340.00
  • Heron BayPorter · clubhouse + restrooms, 8 mornings · WO 4166–4173$960.00
  • Cypress LandingGate staffing · 62.0 hrs · WO 4231$1,364.00
Invoiced this period
$6,144.00
Paid to your company4 invoices, one balance
$6,144.00

Every invoice here went out in your own name and settled into one balance across every community on it. Drawing it runs through our payment processor, and that connection is not open on this deployment. Today each of these invoices is paid to your company on the remittance details it prints, and the payment is recorded against it here.

The vetted badge

The badge is a clock, not a sticker.

Your cover and your trade credential are stored with their expiration dates. Insurance gets a 30-day renewal window. A competency certificate gets none.

Example — one vendor’s document set

e.g.

An example vendor's five documents on a timeline. General liability and workers' compensation gate bidding and each carries a 30-day renewal window after its expiration date, drawn as a hatched band; the example general liability certificate expires on March 14 and workers' compensation on August 30. The CPO certificate, the pool trade's own credential, also gates bidding but has no renewal window at all, so bidding closes on its expiration date of June 2. The W-9 does not expire and gates payout rather than bidding. The business license is collected and verified and gates nothing.

Today

  • General liability

    Gates bidding

    expires Mar 14

    Closed

  • Workers’ compensation

    Gates bidding

    expires Aug 30

    Closed

  • CPO certificate

    Gates bidding

    expires Jun 2

    the pool trade’s own credential

    Closed

  • W-9

    Gates payout

    no expiration

  • Business license

    On file · no gate

    no expiration

Current
You can bid.
30-day renewal window
Insurance only. Still biddable.
Bidding closes
Until it is current again.

An insurance certificate gets 30 days past its date. A competency certificate expires on the day it says, with no grace. This clock decides whether you are in the running at all; the board decides who wins the work.

Which documents your trade needs, which gate each one sits on, and the renewal window are the real rules. The dates above are an example.

What it costs

You set the price. Here is every number we take.

Three figures, then what it costs to move the money. HOAcrew bills you for these directly.

To join and be listed
Free
Approval, per management company
$49/yr
HOAcrew+, optional
$38/mo

Moving the money

Credit or debit card
2.9% + $0.30
Stripe's rate for running the card. Stripe charges it to the paying community on a line of its own, and Stripe keeps it.
Bank transfer (ACH)
Free
Your payout is the full amount you invoiced. Stripe's ACH processing is charged to the paying community on a line of its own, passed through at Stripe's cost.
Quick payout
$35 + 3%
Draw a reviewed balance ahead of the schedule. $35 plus 3% of the amount you draw, charged once, on that draw.

Card and bank payment inside HOAcrew run through our payment processor, and that connection is not open on this deployment. The prices above are what each rail costs when it runs. Today every invoice is issued, sent, tracked and settled here, and each one is paid to the company that issued it on the remittance details printed on it.

HOAcrew+ Vendor

HOAcrew+

Unlimited proposals at any distance, the request form for your own website, the app your crews work from, and the HOAcrew+ Vendor badge. One subscription per company, not per person and not per community. Either plan.

$38/mo

$418 a year — one month free

  • The request form for your own website

    Drop HOAcrew’s proposal request form into your own site. A board asks you for work where they already are, on your domain, and it arrives in your HOAcrew queue with the community already attached.

  • Unlimited proposals, at any distance

    Approval puts every open RFP in front of you and carries your first 5 RFP openings. Opening an RFP reveals which community it is and what they are asking for, and that is the moment one is spent — whether or not you bid. HOAcrew+ makes them unlimited on every management company you are approved for, and opens bidding at any distance from your yards rather than inside their travel radius.

  • The HOAcrew app for your employees

    Your crews work from the app on their phones: the stop list, the proof of the work, and the times, filed as each one is done. Arrives October 2026; HOAcrew+ members get it first.

  • The HOAcrew+ Vendor badge

    The HOAcrew+ Vendor mark is yours for as long as the subscription runs — the mark HOAcrew uses for the companies that carry the full platform.

What one approval reaches

Approved with a firm, not with a community.

One approval is charged per management company — and covers every community that firm manages. Move the counts and watch what that does.

Say you are approved with
and each one manages

You

Your company

One profile. One set of verified documents.

HOAcrew

Approved, once per firm

Your file is reviewed and your approval is recorded against that firm.

  • Management firm 1

    $49 / year

    6 communities under this firm — every open RFP at each of them is one you may bid.

  • Management firm 2

    $49 / year

    6 communities under this firm — every open RFP at each of them is one you may bid.

  • Management firm 3

    $49 / year

    6 communities under this firm — every open RFP at each of them is one you may bid.

What you pay
$147 / year
Communities that opens
18
Which is, per community
$8.17 / year
You set both counts — they show how the pricing behaves, not how many firms are on HOAcrew. The fact underneath them is fixed: approval is charged per management company, and eligibility to bid is decided per firm, so a firm’s whole portfolio arrives on one approval — and keeps arriving as that firm takes on more communities.
Where the work is

Four kinds of property, on standing scopes.

Pool, landscaping, porter and amenity staffing — recurring work at properties that need it every week.

What you would be servicing

Aerial of a suburban subdivision — cul-de-sacs, uniform rooftops and a stormwater pond

Subdivisions

Cul-de-sac curb strips, entrance medians, a stormwater pond.

A gatehouse and arm barrier at a community entrance, palms and planting either side

Gated communities

An entry drive, a gatehouse, and everything behind it.

A lakeside common area with a fishing pier and lawn running down to the water

Lakeside common areas

A pier, a bank, and the lawn running down to it.

A residential street under autumn maples with leaf litter along the curb

Seasonal streets

Leaf season, and the cleanup that comes with it.

Your back office

The console comes with the account.

Awarded jobs, earnings as they land, and the documents that keep you eligible. Pick your trade: same product, different board.

Pick a trade — each one is a different console

Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit — a public pool has to record them daily, so the console asks before it lets you close the job.

HOAcrew · Vendor console

Example data
Active jobs4Compliance statusActive

Dispatch Board

Open board
Pending1
Pool care — weekly serviceWillow Creek HOA$120.00
Dispatched2
Pool chemistry checkLakeside Commons$110.00Pool filter backwashStonebridge Ranch HOA$140.00
In Progress1
Pool care — brush & vacuumWillow Creek HOA$135.00
Completed2Awaiting community approval
Pool opening — seasonalCedar Hollow$480.00Pool care — weekly serviceLakeside Commons$120.00

You work one trade, so the board carries no service filters — every card here is your work. Completing one needs a photo of the finished job and this trade’s readings.

Earnings MTD

$3,140.00

22 completed this month

This visit’s report

  • Free chlorineRequired
  • pHRequired
  • Total alkalinityOptional
  • Cyanuric acidOptional
  • Water temperatureOptional

Chlorine and pH are required every visit — that is the health-department floor, not ours. A reading outside the normal band is filed and flagged, never refused.

Compliance

  • General liability COIVerified
  • Workers compensationVerified
  • Business licenseUnder review
  • W-9 formVerified

Insurance is checked the day you bid — current documents keep you eligible.

New invoiceUpload a documentPayouts
The path

From applying to getting paid.

Five steps. You stay independent through every one of them.

01Apply

Your trade, your service area, your crew size. Free, and a few minutes.

Start an application

02Get vetted

We verify each document and record its expiration date. That, plus the 30-day window on insurance, is what the badge means.

03Open an RFP, then propose

Boards post a scope, listed without the community's name. Opening an RFP reveals which community it is and what they are asking for, and that is the moment one is spent — whether or not you bid. Approval carries your first 5 RFP openings.

04Do the work, file the report

Log the visit from your phone. The readings your trade requires are validated as you file.

05Invoice, and get paid

You issue your own invoice, under your own brand and numbering, on standardized terms. It lands in the community’s consolidated view on HOAcrew, they pay your company on the remittance details it prints, and the payment is recorded against it there.

The difference

Chasing HOA work, two ways.

Same row, two answers. The left column is how a local crew wins HOA work today.

How a board finds you

Chasing it yourselfWord of mouth, three seasons in
On HOAcrewListed the day you are vetted

What the board compares

Chasing it yourselfWhatever each bidder chose to send
On HOAcrewThe same fields from everyone

Insurance checked before bidding

Chasing it yourselfNo
On HOAcrewEvery document, with its expiration

Who sets your price

Chasing it yourselfYou
On HOAcrewYou

Where your invoice lands

Chasing it yourselfAn inbox, then a phone call
On HOAcrewOne consolidated view, on HOAcrew

Chasing the money

Chasing it yourselfCall the community manager
On HOAcrewOne balance you draw on demand

Who you work for

Chasing it yourselfYourself
On HOAcrewYourself

“Chasing it yourself” is the status quo — cold calls, referrals and paper — not a named company. You issue your own invoice either way; what changes is where it lands and who sets the terms.

Apply

Free to apply. Get vetted, then bid.

A few minutes, and you are in front of the boards in your service area.

Run a community instead? Start free — your first community is on us.